All digitized photographs, transparencies and negatives are property of the Dutch University Institute for Art History, Florence. However, the Institute does not provide reproductions of the photographs or grant permission to publish. The original photographs and master scans are available for research by visitors on-site, in the library of the Institute (www.iuoart.org/library). For on-site consultation appointments with a member of our staff are strongly encouraged.

The Dutch University Institute for Art History started digitizing its Special Photo Collections in 2005 in close cooperation with Utrecht University Library and the Onderzoekinstituut voor Geschiedenis en Kunst (OGC). The project is financially supported by the Nederlandse Organisatie voor Wetenschappelijk Onderzoek (NWO). The main achievements and deliverables of the automation project are:

The format chosen for the cataloging of the images is MARC 21. It is adapted to the specific needs of art historical research. The content is supplied in English using standards such as Library of Congress Name Files and Iconclass. The access points comply with those used for the automation of the Institute's library holdings. This allows unified access to the visual resources, bibliographic material and auction catalogs.

The use of international formats and standards also allows future cooperation with major centers for advanced study in the visual arts. The Dutch University Institute for Art History contributes to the Iconclass-project, coordinated by the Rijksbureau voor Kunsthistorische Documentatie in The Hague.